Closing Intake reads the purchase contract, pulls Register of Deeds and tax records for the county, and lines everything up in a review ledger — ready for your team to approve and send into SoftPro ProForm.
The same buyer name, parcel number, and price get keyed in by hand from the contract, then again from the county site, then again into ProForm.
A transposed parcel number or a missed due diligence date doesn't show up until it's expensive — and there's no record of where a field came from.
Every field shows where it came from and how confident the extraction is, so your team reviews the two or three that need a second look — not all of them.
Closing Intake is a pre-processor, not a black box. Each step is visible, and nothing is sent into ProForm without your team's sign-off.
Upload the executed purchase contract and any addenda. PDF in, nothing else required.
A rules engine built for NC Bar/NCAR standard forms reads buyer, seller, price, dates, and parcel info — on your machine.
Register of Deeds and tax office records for the property are matched in automatically, county by county.
Every field shows a confidence score and a source. Low-confidence fields are flagged — nothing is hidden.
Approved fields are entered into your order — typed in locally, the same way your staff would, just faster.
No generic AI extraction. Closing Intake is built specifically around the contracts and counties North Carolina closing attorneys actually work with.
Purpose-built for the NC Bar/NCAR Offer to Purchase and Contract and its common addenda — not a general-purpose document parser.
Every extracted field shows exactly where it came from and how confident the match is, so review time goes where it's actually needed.
Register of Deeds and tax office data pulled automatically per county, starting with New Hanover and expanding from there.
The extraction engine runs on your firm's own computer. Contract content is never uploaded to our servers.
Approved fields go straight into your SoftPro ProForm order — no SoftPro 360 marketplace, no revenue share, no middleman.
If a contract doesn't match a known template, Closing Intake says so instead of guessing — better to flag it than fill it in wrong.
Closing Intake runs as a local application on your firm's own computer. The contract itself is never uploaded, transmitted, or stored on our servers.
Rules-based parsing for NC standard forms, run on your PC — not a third-party AI service.
Nothing about a specific transaction is ever visible to us — not in transit, not at rest, not in logs.
Nothing is auto-submitted to ProForm. The attorney of record reviews every field, every time.
Since we never receive your closing documents, there's no third-party AI vendor in that chain to vet.
Generic AI extraction tools weren't built for North Carolina's standard contract forms. Here's the practical difference.
| Capability | Closing Intake | Generic AI Extraction | Manual Entry |
|---|---|---|---|
| Built for NC Bar / NCAR forms | Yes | Sometimes | — |
| Shows source for every field | Yes | Rarely | — |
| Data leaves your office | Never | Usually, yes | Never |
| County record lookups included | Yes | No | No |
| Unrecognized form handling | Flags for manual review | Guesses anyway | N/A — it's you |
| Direct entry into ProForm | Yes | No | No |
Each county has its own Register of Deeds and tax office systems, so we bring counties online one at a time, starting with the highest-volume markets.
No calendar countdown — just run your next 10 closings through Closing Intake and see what it saves your team. We'll set it up with you over a screen share.